- Understanding Archives
Archives are records of recorded activities or sources of information in various forms made by institutions, organizations and individuals in the context of carrying out activities. Archives can be in the form of letters, scripts, deeds, charters, books, and so on, which can be used as valid evidence for an action and decision. With the development of technology, archives can be in the form of audio, video and digital.
- files
The word archive in Indonesian is taken from the Dutch archief which etymologically comes from the Greek archium which means a chest for storing something. The definition of archives initially indicated a place or archive storage space, but currently the notion of archives is more likely to be a record or letter that has a useful value that needs to be stored with an archival system.
Whereas in Latin, the word archive is called felum (bundle) which means thread or rope. At that time thread or rope was used to tie a collection of writing sheets or notes so that they were concise and easy to find if needed.
In the past, archives were identical with scripts which came from Arabic which means letters, but in further developments the notion of scripts is a sheet that contains information or information that has meaning and use. Clearing Items can also be interpreted as non-cash payment instruments that are calculated through Clearing.
According to the State Administration Institute (LAN), Archives are all papers, files, manuscripts, photographs, films, micro films, sound recordings, map images, charts or other documents in all kinds of forms and characteristics or copies and by all means of their creation, and which generated or received by an agency, as evidence of organizational objectives, policy functions. Government policies, decisions, procedures, works or other activities or because of the importance of the information contained therein.
- Archive Destination
Some of the purposes of the archive are:
- So that archives are well maintained, organized and safe
- If needed can be found quickly and precisely
- Save time and energy
- Save storage space
- Keeping archive secret
- Preserving archives
- Saving responsibility for planning, implementing and organizing community activities
- Archive Function
Some of the archive functions are:
- As a source of memory for organizations or individuals if they forget the contents of the document or problems that need attention and are related to new problems.
- As a source of information for leaders who need it in dealing with their problems.
- As research material, archives are authentic data and facts to be used as the basis for research thinking.
- As written evidence of something
- As a description of past events or as historical evidence.
- Archive types:
Archives by subject or content
- Staffing archive
- Financial archive
- Marketing archive
- Education List
Archives by shape and physical form
- Letter
- Recording tape
- Microphone
- floppy disk
- Compact disk
- Flash disk
Archives by Use Value
- Archive of valuable information
- Archives of administrative value
- Archives of legal value
- Archives of historical value
- Archives of scientific value
- Financial Value Archive
- Archives of educational value
Archives by Nature of Importance
- Useless archives
- Useful archive
- Important archives
- Archives
Archives by Function
- Dynamic archives, namely archives that are still used directly in daily office activities
- Static archives, namely archives that are not used directly in daily office activities.
Archives by Place or Processing Level
- Central Archives, namely archives that are stored centrally or located at the center of the organization.
- Unit Archives, namely archives located in organizational units.
Archives Under the Force of Law or Legality in Law
- Authentic Archives, namely archives on which there is an original signature in ink as a sign of validity from the side of the archive concerned.
- Inauthentic Archives, namely archives on which there is no original signature in ink.
The need for digital IT is needed in daily activities, Bead IT Consultant is the right choice as your partner, visit our website by clicking this link: www.beadgroup.com